Sponsor Information¶
Hi sponsors! We’re excited to have you join us for Write the Docs Berlin 2026. Below is a conference overview, schedule, and detailed information regarding your participation.
Location¶
bUm Berlin: Paul-Lincke-Ufer 21, 10999 Berlin
Schedule¶
SUNDAY, SEPTEMBER 6:
10:00: Doors open
10:00-18:00: Writing Day and check in
17:00-19:00: Welcome reception
MONDAY, SEPTEMBER 7:
08:00: Arrival and booth setup for Keystone/Patron sponsors
08:30: Doors to venue/sponsor booths open
10:00-17:00: Speaker Talks and Unconference
19:00-21:00: Social event
TUESDAY, SEPTEMBER 8:
08:30: Keystone/Patron sponsor arrival
09:00: Doors to venue/sponsor booths open
10:00-17:00: Speaker Talks and Unconference
17:30: Conference ends/load out
Conference Overview¶
SUNDAY: The conference begins with Writing Day and typically is attended by one third of our attendees. The Welcome Reception takes place in the evening and brings in an additional wave of attendees. There are no sponsor booths this day, but sponsors are encouraged to submit and lead a Writing Day project.
MONDAY: Day 1 of Speaker Talks and Unconference. Booth setup for Keystone and Patron sponsors. Attendees arrive promptly when doors open. Sponsor introductions are on the main stage for Keystone and Patron sponsors. The day features speaker talks with short breaks between each session, and the Unconference track runs in parallel. An offsite social gathering is held in the evening.
TUESDAY: Day 2 of Speaker Talks and Unconference. Schedule reflects Monday with slight adjustments to beginning and end times.
The full schedule will be available here.
Venue Layout¶
Our Venue page has more information about the venue, including the location of the sponsor booths, speaker talks, and other conference spaces.
Sponsorship Benefits During the Conference¶
Each sponsorship includes different opportunities to engage with our attendees. View further information below on specifics to sponsor booths, Writing Day, Unconference, and Lightning Talks.
Sponsor Booths - Keystone and Patron¶
Sponsor booths are set up in the main hallway on Sunday and Monday.
Logistics:
WTD provides: Each sponsor receives a table, 2 chairs, and access to power and wifi. You must provide your own linen.
You are responsible for loading in and loading out your entire booth setup.
Sponsor provides:
Table linen
Laptop/tablets/monitor to display your product
Banner
Arrive early for setup: The conference venue opens to attendees at 08:30. We recommend arriving on time to be set up for attendee arrival.
Be present at your booth during the breaks and at the start of lunch break.
Bring swag (especially stickers): Stickers are by far the most popular item for our attendees.
Engage with folks as both a sponsor and attendee: This is a great opportunity to meet folks in the community, so we recommend engaging with folks in an official capacity, but also as a regular attendee.
Lightning Talk Sponsor¶
If you are sponsoring a Lightning Talk, you will be given 60 seconds to share about your company. This will occur on Sunday OR Monday after lunch. If you want to use a slide for your introduction, let us know. Otherwise, we will create a slide with your logo.
Participate in Writing Day¶
Host a project at Writing Day. This is a place where the community gathers to get actual work done and is a great opportunity to meet with a small group and have extended interaction with attendees.
View our Lead a Project for more information.
Host an Unconference Session¶
Host an Unconference session. This is a wonderful opportunity to lead, contribute, share ideas, and discuss problems in an organized setting with small groups of people.
Logistics:
Sessions are 40 minutes in length on Sunday and Monday.
Let us know in advance if you plan to run an unconference session so we can confirm a suitable timeslot for you.
View more on how to Lead a Session on our Unconference page.
Frequently Asked Questions¶
How do I get the most out of my sponsorship?¶
Come prepared to engage with our community, and to learn just as much as you teach. Engage with our event as attendees as well as other sponsors. Send technical staff who can chat with people on the interesting things your company is doing, and get value from the vast amount of insight in the room. We do have some decision makers in the room, but soft sells will work better than hard sales in the environment we strive for.
Who is my primary contact?¶
Eric Holscher will be your primary contact, but our team is available at sponsorship@writethedocs.org. If you have a time sensitive inquiry, please email the entire team to ensure a timely response.
How do I use my sponsorship tickets?¶
You should have received a unique URL with a discount code for your sponsorship tickets. We are happy to send it over again, just ask!
How should I send my booth materials?¶
Please contact us for shipping details, as the venue doesn’t accept packages directly.
Sponsors are responsible for all sponsorship materials after they arrive at the venue.
Sponsors are responsible for mailing all materials after the conference.
If you have any further questions, reach out to Eric Holscher or sponsorship@writethedocs.org.
