Sponsorship Activations¶
In addition to our standard sponsorship packages, we offer activation opportunities that give sponsors a more experiential presence at the conference. All activations can be customized — reach out to sponsorship@writethedocs.org to discuss.
Writing Day Sponsorship¶
Sponsor branding at Writing Day, the opening day of the conference where attendees collaborate on documentation projects. Writing Day draws about one third of total conference attendance.
Time: 9:00 AM – 5:00 PM, Sunday
Location: Conference venue
What Write the Docs Provides¶
Entrance signage with sponsor logo
Sponsor logo on Writing Day program materials
Acknowledgment during Writing Day opening remarks
Table for sponsor collateral
What the Sponsor Provides¶
Stickers, flyers, or other small collateral for the table
Unconference Sponsorship¶
Sponsor branding for the Unconference track, which runs in parallel with speaker talks on Monday and Tuesday. Attendee-led sessions on topics ranging from tooling to career development.
Time: 9:00 AM – 5:00 PM, one day (Monday or Tuesday)
Location: Unconference rooms at the venue
What Write the Docs Provides¶
Signage at Unconference room entrances with sponsor logo
Sponsor logo on Unconference schedule board
Table for sponsor collateral
What the Sponsor Provides¶
Stickers, flyers, or other small collateral for the table
Sunday Welcome Reception Sponsorship¶
Sponsor branding at the Sunday pre-conference Welcome Reception. Can be combined with a Branded Food & Dessert Station for additional presence and signage.
Time: 5:00–7:00 PM, Sunday
Location: Conference venue
What Write the Docs Provides¶
Entrance and event signage with sponsor logo
Table for sponsor collateral
What the Sponsor Provides¶
Stickers, flyers, or other small collateral for the table
Branded Food & Dessert Station¶
An optional add-on for social event sponsorships. A branded food or dessert station (e.g., ice cream booth) at the Sunday Welcome Reception or Monday Evening Social, with dedicated signage featuring the sponsor logo.
Time: During the sponsored social event
Location: Social event venue
What Write the Docs Provides¶
Food or dessert vendor and service
Dessert station signage with sponsor logo
“Hosted by [Sponsor]” signage with sponsor logo
Martha’s Takeover¶
A sponsor takeover of the Martha’s coffee shop space during the morning unconference block. Attendees get free handcrafted beverages (espresso, matcha, or other specialty drinks), and the sponsor hosts short discussion sessions in the space. This activation overlaps with the morning coffee break.
Time: 10:00 AM – 12:00 PM (conference days)
Location: Martha’s (adjacent to unconference rooms)
What Write the Docs Provides¶
Martha’s venue space, reserved and set up
Beverage service: professional baristas, equipment, carts, cups, and supplies for the full 2-hour window
Custom branded cups and carts with sponsor branding
Wayfinding and entrance signage with sponsor logo
Promotion in conference program and schedule
What the Sponsor Provides¶
Roll-up banners (up to 2) and posters/signs (up to 4, max 24” x 36”)
Stickers and swag items for tables
Staff to facilitate discussion sessions
Discussion Sessions¶
The sponsor may host up to three 30-minute blocks during the activation window. These can include product demos, topic discussions, interviews, or other interactive formats. Topics should be submitted 2 weeks before the event for program inclusion.
Attendee Lounge¶
A sponsor-branded wellness and recharging space where attendees can take a break. Features comfortable seating, light refreshments, and a quiet atmosphere. Open throughout the conference.
Location: Dedicated lounge space at the venue
Availability: Monday and Tuesday, full conference hours
What Write the Docs Provides¶
Lounge furniture: mix of seating, lounge chairs, sofas, rugs, and high-top tables
Plants and greenery
Water and light snack station
Entrance signage with sponsor logo
What the Sponsor Provides¶
Sign (1, 24” x 36”) for display within the lounge
Stickers and postcards for tables
Non-alcoholic beverages and container (optional)
Professional Headshot Booth¶
Free professional headshots for all attendees, sponsored by your company. Sponsor branding appears on surrounding signage, with an optional table adjacent to the booth. Photos do not include sponsor logos.
Location: Designated area near main conference space
What Write the Docs Provides¶
Professional photographer
Wayfinding and booth signage with sponsor logo
6-foot table adjacent to the photo booth (optional)
What the Sponsor Provides¶
Table sign (optional, up to 24” x 36”)
Table collateral (optional) — swag, devices, or printed materials
Co-Branded Swag¶
A useful, co-branded item distributed to all attendees featuring both the Write the Docs and sponsor logos. Items should be practical and conference-appropriate (e.g., cable organizers, portable chargers). Write the Docs manages production and distribution.
Quantity: All registered attendees (~400)
What Write the Docs Provides¶
Swag item sourcing and production coordination
Co-branding with WTD and sponsor logos
Distribution to all attendees
What the Sponsor Provides¶
Approval of swag item proof before production (4 weeks before event)
Additional swag items for distribution (optional, coordinate with WTD)
General Logistics¶
Signage¶
All WTD-produced signage is designed by Write the Docs and includes the sponsor logo
Sponsor-provided signage should be professional quality (foam board, vinyl banner, or roll-up) and approved by WTD for size and placement
Shipping¶
Ship-to address: Provided closer to the event. The venue does not accept packages directly.
Shipping window: Materials must arrive between April 27 and May 1.
Sponsors are responsible for return shipping. Print return labels before arriving at the venue.
All materials must be out of the venue by 5:30 PM on Tuesday.
Contact¶
For questions about activations or to customize a package:
